Subject: Documents needed to complete insurance review for [Vendor name]

Hi [Vendor contact],
We reviewed the documents submitted for [Project name] on [Review date]. The following items remain open:

1. Requirement: [Contract requirement]
   Submitted evidence: [Observed limit, wording or missing document]
   Needed to resolve: [Specific corrected evidence]

2. Requirement: [Second contract requirement]
   Submitted evidence: [Second observation]
   Needed to resolve: [Second requested document]

Please ask your agent to respond with supporting policy or endorsement documents by [Response deadline] using [Upload link or email]. If a requirement cannot be met, let us know so the authorized reviewer can assess it.

Our document review is pending until the listed items are resolved.
[Reviewer name]