30 DAYS BEFORE
Subject: Upcoming [Coverage type] renewal for [Vendor name]
Your [Coverage type] policy [Policy number] expires on [Expiration date]. Please ask your agent for renewal evidence and the endorsement documents required by our agreement. Send them to [Upload link or email] by [Review deadline].

14 DAYS BEFORE
Subject: Reminder: renewal evidence still needed for [Vendor name]
We have not received reviewed renewal evidence for your [Coverage type] policy expiring [Expiration date]. Please confirm the renewal is being arranged and send the documents to [Upload link or email].

AT EXPIRATION / URGENT
Subject: Action required: current [Coverage type] evidence missing
Our file does not contain reviewed evidence for coverage after [Expiration date]. Please contact [Reviewer name] at [Reviewer email] today. We will follow the work-authorization process in our agreement while this remains unresolved.