Subject: Insurance documents needed before work at [Project name]

Hi [Vendor contact],
Before your scheduled start on [Start date], please ask your insurance agent to send current evidence of insurance for [Vendor legal name].

Certificate holder:
[Certificate holder legal name]
[Certificate holder address]

Project and scope: [Project name and work scope]
Insurance requirements: [Requirements attachment or link]
Please include the additional insured and waiver endorsement documents required by that agreement. A certificate checkbox alone may not establish their terms.

Send the documents to [Review email or upload link] by [Document deadline]. Please tell us if any requested coverage or wording is unavailable so we can resolve it before work begins.

Thank you,
[Sender name]