Event Vendor Insurance Checklist
Use event dates and activities to frame the review. Caterers, riggers and security companies can need different coverage questions even at the same venue.
Download the original TXT template
How to use it
- Confirm setup, event and teardown dates, not just the public event hours.
- Review each vendor scope and any unusual activities such as alcohol service or temporary structures.
- Set a review deadline before load-in and record the person authorized to release access.
Customize the template
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EVENT VENDOR INSURANCE CHECKLIST Event / venue: [Event and location] Vendor / role: [Vendor and scope] Setup through teardown: [Full work dates] Required venue / owner entities: [Entity list] [ ] Insurance evidence covers the full work period. [ ] Vendor operations match the contracted activity. [ ] Required limits and additional insured evidence are reviewed. [ ] Liquor, professional, pollution or other specialty questions are assessed where relevant. [ ] Vehicles, deliveries and hired crews are included in the scope review. [ ] Subcontracted services have a named evidence owner. [ ] Required correction requests are resolved before load-in. Document deadline: [Date] Open requirements: [Items] Authorized access decision: [Name, decision and date] Event archive location: [File location]
Example in practice
A stage vendor starts setup two days before the public event. A policy beginning on event day would leave an evidence gap for that setup work.
Event insurance and individual vendor policies can protect different parties and exposures. Do not assume one replaces the other.